Organizations in whatever form or state thrive fundamentally on communication. Inherent in the understanding of progress, development and growth of any institution is the reality that in order to be ahead, its members should be able to know what its goals are and are united towards accomplishing those goals. As expected, team communication is a must for this to occur. It is very important that communication is always flowing and open to everyone involved.
Without effective communication, an organization as teamwork, like a human body, will experience atrophy at some point and eventual deterioration of the whole system if the problem is not addressed early on. However, overdoing the system of communication or doing little for crucial areas can also become detrimental for the overall organizational health (Guffey, 2003). It is for this purpose that this paper is an attempt to elucidate a generic strategy for effective team communication.
By generic, in this thesis, it means an effective communication strategy (with revision and / or modification) that can suit any particular organization. The focal points of this paper are centered on the (1) Nature and timing of communication, (2) the Methods or technology necessary for implementation and effectiveness, and (3) the Various functions or placements of individuals and team members within that communication network (Kimball at http://www. groupjazz. com/pdf/matrix,accessed May 6, 2008).
Many more can be added on the list except that these three are the most important when it comes to building a strategic structure on team communication. It is precisely through this rationale that a team is able to survive or flourish in the context of a bigger organization. When its individual members have highly developed communication skills then the whole team will enjoy the benefits of its resources which include the achievement of its goals. A. Nature or Timing of Communication This means firstly, that the team leader knows what he needs to communicate.
It is to establish a clear goal or inspiring purpose statement that can jumpstart as well as sustain all team members in the process of achieving the team’s overarching objectives. Bear in mind also that constant change is the only thing that anybody can expect in this technology – oriented society. The team must be constantly updated and able to cope and compete in such a milieu. Because of this a sensitivity to change is a must for a leader and for the rest of the team to be on the cutting edge and never waning in the process of time.
Again, what is crucial here is the identification of who will be involved, what are at stake, what limitations should be imposed so as to provide focus and measurable steps for the team (Kimball at http://www. groupjazz. com/pdf/matrix,accessed May 6, 2008). B. Methods and/or Technology To develop a communication strategy, the determination of different kinds of work need to be dealt with at the outset and constantly reinforced so as to align and create an effective network of team players. This portion precisely gears toward the understanding of the nitty gritty of the whole system.
Details of the job become easier to comprehend and implement when every member is placed strategically based on their known skills, abilities and interests. There is of course, a need for apparatuses or tools other than the human resource that are provided to enhance and speed up the process. Also important is the classification of what is routine, what are the usual problems encountered on a regular basis, and also whether there are new patterns that come into view and perhaps need to be addressed in the soonest possible time (Kimball at http://www. groupjazz. com/pdf/matrix,accessed May 5, 2008).
C. Various functions or placements of individuals or team members within that communication network. In a sports game like basketball, the positioning of players is critical to the winnability of the team. It is not to be taken for granted. The accurate placement of the players’ capability and ability ascertains, to a large extent, the possibility of the team’s becoming the champion in the duration of the game. The coach does not leave to chance their aim to win the game; rather, he sees to it that his team is positioned to such a degree that winning is not only a probability but a surety.
On the other hand, imagine that the players are all misplaced. A supposed “guard” has been placed to the center role, and the center player plays as a “forward”, the latter then plays as a “guard. ” Obviously, this kind of team is a total mess. Being in that position guarantees the team a loss and not a victory. The human resource is unpredictable and complex. Effective communication strategies between and among team players on their specific functioning on how they perform and relate should be made and reinforced constantly.
According to Lisa Kimball, “The nature of communications among the team about different parts of the work – including the frequency, the volume, and the degree of interactivity – is different depending on where that work falls in the matrix” (Kimball at http://www. groupjazz. com/pdf/matrix,accessed May 5, 2008). . As stated above, to avoid information overload, there should always be only a right measure of communication because to overdo it will diminish the interest of team members either to listen or to communicate.