Risks register + One Network Diagram

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 ‘ Hands across the Water’ Project Report

Produce a clearly articulated and well developed set of key deliverable documents for the initiation and planning phases of either development of a mobile app or the management of a bike ride event to be presented to, and potentially used by, the client organisation ‘Hands Across the Water’.

.The case background

http://handsacrossthewater.org.au/history/

Hands Across the Water is an Australian, New Zealand and Thai charity that gives at­risk Thai children and their communities a helping hand. Projects are tailored to meet local communities’ needs – for the long term. As part of their fundraising, they provide shared experiences for supporters to engage in this work.

The beginning

In 2004, countless Thai children were left alone and homeless by the Boxing Day tsunami. Former police forensic specialist Peter Baines, working with the tsunami disaster victim identification team, was deeply touched by the number of children left homeless and alone by the natural disaster. He was inspired to establish an organisation that could make a real difference. In late 2005, a team of committed individuals with the desire to help others formed Hands Across the Water .

Why they are different: the following comes from the Hands Across the water website:

  •  Our care comes without conditions
  •  We don’t seek to impose a religion or belief system upon those we support
  •  We give children the chance to grow according to their own beliefs and traditions 
We’re small, but we do amazing work. We’re a team of committed individuals who have joined forces to donate our time and skills to help Thailand’s children and their communities.
  • 100% of donations goes to the kids and their communities. No donors’ money goes to administration in Australia. Or staff costs. Or marketing. Or fundraising. 
We help provide food shelter, education, accommodation and opportunities for several hundred Thai children and their communities. We’re committed to the kids and their communities for the long term. We build capacity – and opportunity – for the future. 
One of the ways we build capacity is by maintaining a focus on building sustainable projects. We have sown rice, planted crops and built educational and training facilities to ensure the long­term sustainability of the people and communities we support.
  • Steps towards sustainability: Our initiatives create employment and reduce recurrent funding requirements. Some initiatives generate a modest income, however, everything Hands has created started with small steps.
  • Fundraising : This charity conducts events in the form of bike rides in different parts of Thailand from which funds go directly to the charity. Most of these events are supported by organisations, such as Fisher and Paykel, L J Hooker, Smeg and Scentre Group.
  1. Instructions

Your teams can choose to do one of two options:

http://handsacrossthewater.org.au/events/bike­ride­events/

Option 2 : The second project is the management for the Hands Across the Water No 2 bike ride (as shown above). Your task is to undertake the Initiation and Planning phases of this project:

The project includes the following:

Pre Announcement 12­9 months prior to ride

  • Develop campaign to promote the ride
  • Identify audience to promote the ride to
  • Set up website for the registration
  • Go to database with the announcement of the ride
  • Confirm supplier availability of dates proposed
  • Establish minimum and maximum numbers of riders to ensure ride is within field of tolerance
  • Develop budget to determine the cost of the ride per rider 
Time of Announcement 9 months prior to the ride
  • Activate campaign announcing the opening of the ride
  • Respond to enquiries and registration of riders
  • Collection of payments for deposits
  • Monitor the numbers to prevent excess registrations
  • Lead up to the Ride 6 months prior to departure
  • Monthly communication with the riders
  • 3 month training program
  • Liaise with suppliers in Thailand re accommodation and numbers
  • Assist the riders in their individual fundraising efforts
  • Review and update risk matrix
  • Review and update insurance cover
  • Book Hotels, Flights
  • Design the riding kit
  • Seek sizing from each of the riders for their riding kit
  • Ensure each of the riders are on track with the training and fundraising
  • Receipt of riding kit from Italy and dispatch of riders bags to each of the riders, both national 
and international
  • Final list of riders to suppliers and hotels
  • Communicate with those riders who have failed to raise the minimum amount to qualify
  • Ensure each of the riders
  • Payment to suppliers
  • Website facilitating donations

During the ride

  • Introduction briefing to each of the riders
  • Bike fit
  • Movement from each hotel and day or riding
  • Dealing with injury and/or illness
  • Manage the capacity of the riders and their experience
  • Social media campaign to promote experience
  • Post the ride
  • Safe completion of the ride
  • Final ride dinner
  • Partners program
  • Interaction with children’s home
  • Exit survey
  1. Resources:

Attached is a brief outline of the ride, and associated websites:

http://handsacrossthewater.org.au/events/bike­ride­events/ http://www.peterbaines.com.au/corporate­bike­ride.html Hands across the water charity ride 2015 3.17 mins https://www.youtube.com/watch?v=ndPlY0b_QQs

Several YouTube videos also provide a broader background for Peter’s work:

Hands Across the Water Peter Baines 2.40 mins https://www.youtube.com/watch?v=VrlgR3GILG0
Peter Baines – International Keynote Speaker ­ 39.31 mins https://www.youtube.com/watch?v=MPk7PdgmnFc
Motivating teams, Peter Baines (3.22 mins) https://www.youtube.com/watch?v=UiL0RV4Yayk
Hans Across the Water 2012 Thailand Bike Ride – 9.07 mins https://www.youtube.com/watch?v=xqbqdJnujtc

Turner, J. R. 2015. The Handbook of Project based Management (2015) (4t h Edn) Mc Graw Hill New York ­ ISBN 0­07­707656­7
Project Definition Reports are addressed on page 296
Located at: http://ebookinga.com/pdf/the­handbook­of­project­based­management­j­rodney­277171148.html

Minimum Structure and format of the report:

Title Page

Exec Summary

No more than 2/3rds of a page.

The executive summary should provide an overview of the report outcomes

https://www.griffith.edu.au/__data/assets/pdf_file/0003/320178/writing­an­executive­summary.pdf

  1. 4.

Table of contents page

Formatting of the report

Headings

  •  Major headings in initial capitals 14 point Arial consecutively numbered
  •  2nd level headings in 12 point Arial bold – consecutively numbered
  •  3rd level headings 12 point font, bold italics – consecutively numbered 
Headings should include the following BUT must follow the structure of the report: Introduction:
Purpose of the report
Historical Background to the case company 
Scope of the report 
Headers and Footers
  •  Page Number
  •  Group Name
  •  Unit code and Name
  •  Date Document Body
  •  Use default margins
  •  All text in 12 point times roman
  •  Single spaced
  •  Use bullets for lists Citations
  • Citations should be in APA style.

* Internet referencing are those references that are identified solely through the internet – these are not classified as e­journals. Internet sources need to be assessed carefully. White papers are an accepted resource but again the depth of information contained within should provide value and should come from a trusted internet source. For example, Gartner, IBM, SAP, Forrester. If unsure email either myself or your tutors for clarification. Computerworld, Newsweek and other assorted magazines are not acceptable reference material for this type of academic paper.

  1. 8 to 10 pages for developing a risk register by refering to the case study(attached), tasks list below, and depend on academic references (please see references below).
  2. one page for the network diagram for project management:

Identify the first, end, main and dependent activities for network diagram and durations from the following tasks:

  1. Tasks list:

The project includes the following:

Pre Announcement 12­9 months prior to ride

  • Develop campaign to promote the ride
  • Identify audience to promote the ride to
  • Set up website for the registration
  • Go to database with the announcement of the ride
  • Confirm supplier availability of dates proposed
  • Establish minimum and maximum numbers of riders to ensure ride is within field of tolerance
  • Develop budget to determine the cost of the ride per rider 
Time of Announcement 9 months prior to the ride
  • Activate campaign announcing the opening of the ride
  • Respond to enquiries and registration of riders
  • Collection of payments for deposits
  • Monitor the numbers to prevent excess registrations
  • Lead up to the Ride 6 months prior to departure
  • Monthly communication with the riders
  • 3 month training program
  • Liaise with suppliers in Thailand re accommodation and numbers
  • Assist the riders in their individual fundraising efforts
  • Review and update risk matrix
  • Review and update insurance cover
  • Book Hotels, Flights
  • Design the riding kit
  • Seek sizing from each of the riders for their riding kit
  • Ensure each of the riders are on track with the training and fundraising
  • Receipt of riding kit from Italy and dispatch of riders bags to each of the riders, both national 
and international
  • Final list of riders to suppliers and hotels
  • Communicate with those riders who have failed to raise the minimum amount to qualify
  • Ensure each of the riders
  • Payment to suppliers
  • Website facilitating donations

During the ride

  • Introduction briefing to each of the riders
  • Bike fit
  • Movement from each hotel and day or riding
  • Dealing with injury and/or illness
  • Manage the capacity of the riders and their experience
  • Social media campaign to promote experience
  • Post the ride
  • Safe completion of the ride
  • Final ride dinner
  • Partners program
  • Interaction with children’s home
  • Exit survey
  1. references from here is appropriate or other academic or peer reviewed articles are also appropriate:
  2. A Guide to the Project Management Body of Knowledge, PMBOK 5th Edition. 2013. Project Management Institute. (Available as an e-book)
  • Bentley, C. 2002. Prince 2: A Practical Handbook, 2nd Edition, Butterworth Heinemann.
  1. Burke, R. 2013.  Project management planning and control techniques (5th Edn),John Wiley & Sons ltd, there are several ISBNs 978-1-118-56135-6 (pbk)
  • Kerzner, H. 2014. Project Management – Best Practices: Achieving Global Excellence, 3rd Edition
  • Kerzner, H. 2014. Project Recovery: Case Studies and Techniques for Overcoming Project Failure. (Available as an e-book)
  1. Kerzner, H. 2013. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. 2nd Edition. John Wiley & Sons. (Available as an e-book)
  2. H. 2013. Project Management: A Systems Approach to Planning, Scheduling, and Controlling, by, 2013, 11th Edition, John Wiley & Sons, Australia.
  • Kerzner, H. 2009. Project Management: A Systems Approach to Planning, Scheduling, and Controlling, 10th Edition, John Wiley & Sons, Australia.
  1. Kerzner, H. & Saladis F. P. 2013. Project Management Workbook and PMP/CAPM Exam Study Guide, 11th Edition 2013, John Wiley.
  2. Meredith, Shafer, Mantel and Sutton. 2014. Project Management in Practice, John Wiley & Sons   ISBN978 1 118 67466 6
  3. Roudias, J.  2015. Mastering principles and Practices in PMBOK, Pince 2, and Scrum:  Using Essential Project Management Methods to Deliver Effective and Efficient Projects (FT Press Project Management), Pearson Education.
  4. Schwalbe, K. 2016. Information Technology Project Management (8th Edn), Cengage Learning.  ISBN 13 978 1 285 45234 0
  5. Schwalbe, K. 2013. Information Technology Project Management, 7th Edition, Information Technology Project Management, 6th Edition, 2010.
  6. Tomanek, M., Cermak, R., & Smutny, Z. 2014. A Conceptual Framework for Web Development Projects Based on Project Management and Agile Development Principles. Proceedings of The European Conference On Management, Leadership & Governance, 550-558.
  7. Link http://ezproxy.lib.monash.edu.au/login?url=http://search.ebscohost.com/login.aspx?direct=true&db=bth&AN=99239893&site=ehost-live&scope=site
  8. Turner, J. R. 2015. The Handbook of Project based Management (2015) (4thEdn) Mc Graw Hill New York – ISBN 0-07-707656-7
Located at:
http://ebookinga.com/pdf/the-handbook-of-project-based-management-j-rodney-277171148.html

* Internet referencing are those references that are identified solely through the internet – these are not classified as e­journals. Internet sources need to be assessed carefully. White papers are an accepted resource but again the depth of information contained within should provide value and should come from a trusted internet source. For example, Gartner, IBM, SAP, Forrester. If unsure email either myself or your tutors for clarification. Computerworld, Newsweek and other assorted magazines are not acceptable reference material for this type of academic paper.

 

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